Agile Managers Look for Companies That Print and Mail Documents. Do You Know Why?

Competition is rapidly increasing in many fields nowadays, and the number of existing websites competing for online visibility gives an idea of its scope. According to statistics, at the beginning of 2023, there were approximately 1.13 billion websites in the world. Hundreds of thousands of new websites are created every day; however, most of them soon become inactive, and only about 18% keep functioning. Readiness to evolve plays a major role in a rapidly changing environment. Businesses that don’t want to disappear should learn to improve and timely adapt to changes.

Make Your Company Future-Ready

Businesses are evolving and changing in many ways. Technological advancements allow businesses to offer new products or services and improve operational efficiency and the customer experience. Diversification helps expand product or service offerings to new markets or industries. Mergers and acquisitions of other companies help to scale up, gain market share, and access new technologies. Changing the business model helps adapt to new market conditions or customer preferences (for example, Netflix evolved from a DVD rental service to a streaming service, and then to a content producer). Implementing sustainable practices reduces environmental impact and improves social responsibility. Among all these, adopting new technological solutions plays a key role. Companies that find the fastest, easiest, and most cost-effective way to perform their tasks have a better chance to stand out among competitors.

Even improving routine internal processes with the help of digital technologies has its impact. Using them to automate business tasks allows you to have more time that can be spent on creating new ways to market and develop your products or services.

One of the Paths to Advancement

Many businesses around the United States are struggling with printing, stuffing, and mailing by themselves, or contracting teams just for handling marketing mail or sending invoices by postal service. Managing a business's document delivery process can be a time-consuming and resource-intensive task. From printing and preparing documents to addressing and sending them via postal mail or email, it can take up a significant amount of your time and funds. This is where DocuSend’s cloud-based technologies can optimize this activity, making it automated and incredibly fast. DocuSend’s cloud-based solution prints and mails documents for your business and eliminates all the manual work required by humans: it removes the need to buy materials and printers, rent a postage meter, print, fold, stuff envelopes, apply postage, and send out documents manually. If your mailing is handled by an expert print-to-mail company, it not only increases the quality and accuracy but helps to save valuable time and resources that are better put to use on business development and other needs.

DocuSend’s Characteristics

• Quality printing: Printed matter such as invoices, statements, letters, and flyers are produced with high-quality printing equipment and materials. We not only have industrial-level printers, but we also have high-speed machines for everything else: folding, inserting, sealing, and sorting by zip code to gain the most favorable price for you.
• Adaptability to send mail of any design: #10 large window envelopes let you have enough space to add a company logo and color alert right in the envelope window. You can select color or black-and-white printing, one- or two-sided printing, and perforated or plain paper, and you can easily add one or multiple flyers.
• No contracts: DocuSend has no monthly contract requirements and no minimum of documents. You can mail one document or thousands whenever you need to, via the docusend.biz web app, DocuSend apps for QuickBooks Online or FreshBooks, or by integrating our API into your own billing software.
• Advantageous pricing: If you start using DocuSend, this all-inclusive printing and mailing service will cut your usual mailing expenses in half. Stamps, paper, envelopes, and any other materials are already included in the prices, and the final amount is still less than half the traditional mailing cost.
• Convenient ordering: Just create your PDF document(s), bulk or individual, upload to our mailroom, select options, and process your online payment. Mailing even thousands of documents will not take more than a few minutes.
• Secure handling: People expect their printed materials to be handled securely and confidentially, ensuring that they will not be lost. DocuSend takes care of every single piece that is uploaded to our mailroom, and the level of control and automation we maintain during all the processes from the time your documents are uploaded to the time they are handed to the USPS makes document loss hardly ever possible.
• Flexibility: DocuSend’s API lets users accommodate the specific needs of different clients.
• Confidential handling of your printed materials: DocuSend is a HIPAA compliant service: Once you let us know that HIPAA is needed, we do not retain any of your PDFs in our system. Your report portal will only contain a summary of mailing activity.
• Prompt customer service: Quick response times to inquiries are a hallmark of our customer care, whether it’s by phone, email, or chat.

Besides all that…

We Help Mail Arrive Faster!

Automated mailing is faster than traditional stamped mailing. This is especially important if a business sends invoices all over the US. We sort the mail by the zip code of its destination and print the Intelligent Mail barcode under every address. Because we perform these steps at our facility, they don’t need to be done at the post office, and the mail can move forward much quicker. So sending invoices via an automated online mailroom can help speed up your cash flow.

Important Features Users Get...with No Charge

These benefits are available for every DocuSend user at no extra charge:

• DocuForward: Before sending documents to print, DocuSend verifies the accuracy of the addresses using its proprietary software and runs them through the national database (NCOA) to detect possible changes of address. This helps to avoid delays and ensure that every document reaches the intended recipient and will not become returned mail due to an inaccurate address.
• Report Portal: DocuSend stores all your documents in a secure online portal (unless the HIPAA option was selected), enabling you to access your mailed communications at any time and get reports on expenses for the last six months.
• Mail Trail: DocuSend provides tracking and reporting tools that allow you to monitor delivery status in your portal.

To sum up, business owners and managers who are looking to the future should take an innovative approach. Sometimes it requires an investment, but not in the case of the DocuSend cloud-based mailroom. It’s an economical tool that is available for everyone 24/7, and it’s a pay-as-you-go service, so no investment is needed, yet it makes a great deal of difference in small business owners’ and office workers’ daily routines. Our document distribution service allows you to send invoices, statements, and other important communications to your customers via both postal mail and email (DocuLink). DocuSend also offers various options including first-class and standard mail, certified mail, and international mail. It can be used via a web app, integrated as an API, or connected to FreshBooks or QuickBooks Online.

If your company needs to eliminate manual document mailing preparation and have a range of mail options, DocuSend is the smart solution.