How to Certifiably Gain a Professional Edge

When you have something important and secure to mail and you have to KNOW – or even be able to prove – that it was delivered, USPS Certified Mail will confirm that your documents have arrived at their intended destination. This is why it is the traditional choice. There are several options to prepare and track certified mail, but until now they have been time consuming and expensive. And as we all know, for businesses, reducing costs and time spent on operations is crucial for gaining a competitive edge. Fortunately, there is an advanced solution that boosts your efficiency by simplifying this process significantly. You can send certified mail as quickly as if you were sending an email.

What’s the modern way to send certified mail?

Just print each document to a PDF file and upload any number of them to the DocuSend website. Then go to Review Individual Documents and select which documents you want to be mailed Certified under the Special Handling dropdown menu. Mail certified document from your computer

That's it – you're done! The tracking number for each of your documents will be posted on your DocuSend portal by the time it is automatically printed, inserted into envelopes and mailed for you.

What is the easiest way to handle certified mail?

Here are a few examples of what you will be avoiding by using an online mailing service:

Certified mail from the Post Office:

Trips to the Post Office to acquire the certified mail forms
Manually writing all the required information on the forms
Removing the form backing and placing on the required area of the envelope
Storing receipts for physical documentation

Companies that use internal resources for certified mailing:

Meter rental service fees
Meter reset fees
Meter ink costs
Weight scale cost
Material costs including paper and envelopes
Manual labor to print, fold, stuff, seal, and apply postage

Certified mail using online services:

Register and pay monthly fees agreed to (if applicable). DocuSend doesn’t require any monthly fees to use it.
Confirm that the service offers next-day tracking
Scan your document and upload to the website of your mailing service
Keep a copy of your proof of mailing as well as USPS proof of delivery

So, what's the bottom line?

Your business can gain a professional edge by avoiding any or all of the above time consuming, repetitive tasks simply by trying DocuSend. Once you’ve used us as your cloud-based mailroom, we're sure you'll never go back.