How Can I Mail Invoices without Leaving My Home or Workplace?

Digital innovations that break into our daily life have changed our usual business processes. As a result, many businesses are searching for online services to fill their necessities and outsource a part of their tasks. One such task is mailing invoices and statements.

Outsourcing your mailing to an online service unlocks new possibilities. It not only eliminates the need to buy and stock materials, it also allows you to mail important communications from anywhere. For instance, you have invoices and statements that need to be mailed to your customers but you’re working from home at this moment, a much more common situation these days than ever before. Your printer and all your mailing supplies, like envelopes, paper and stamps, are at the office. You’ll probably be googling to see if you can send a PDF to be printed and mailed, and if so, who provides that kind of service. You don't want to take the time to go to the post office, and dropping your invoices in a mailbox and waiting for pickup isn't much better. After all, the quicker invoices get in the mail, the sooner you can get paid, right?

What you need is a cloud-based mailroom like DocuSend that will take care of the printing, folding, stuffing and stamping for you, and then deliver your documents to the United States Postal Service.

We hear from new customers every day that are looking for a service to print documents and have them mailed. We’re thankful that we can be there for them, providing essential help to small and medium business owners and office workers, significantly saving their time and cutting their usual mailing costs nearly in half.

So, if you can create a preaddressed PDF, we can print and mail it for you.

How’s that? Well, we made DocuSend simple to start using right away without minimum quantity requirements, contracts or setup fees. And it works with any accounting, billing or CRM software.

Not only is it possible to organize your business mailing with minimum effort and no manual labor at all, it’s really quick and easy to  upload PDF invoices to our secure website to be mailed. You can upload one document or thousands, and regardless of the quantity, the process of uploading will still be fast. We give you options such as a remittance envelope, perforated paper, two-sided printing and color printing. If you want to give your customers an update about your business, you may want to consider adding a generic insert to your mailing, as it’s a cost-effective way to keep your customers informed.

And if you’re a QuickBooks Online or FreshBooks customer, find and launch our app at their app integration page, such as our DocuSend App for QuickBooks Online. The app is free to launch, you stay within your accounting app environment, it’s superfast to upload, and you only pay for the service when you need to use it.

So, what should you look for in a mailing service?

• Experience – Look for a company that has a good track record and has been in the mailing industry for years.
• Competitive pricing that is clearly stated – Watch out for those hidden charges, monthly fees and minimum quantity requirements.
• Reporting – You should receive access to a customized portal with a reports dashboard and the ability to track your mailing expenses and view images of the documents you mailed, and resend them if needed.
• Simple to use – Find a service that allows you to upload PDF files.
• Address cleanup and NCOA services – Using special software for address hygiene and NCOA update ensures the correctness of your mailing addresses and their format and reduces the probability of sending undeliverable mail pieces.
• Tracking– You should be able to track your mailed documents and invoices through the Postal Service delivery system in your personal dashboard.

DocuSend’s cloud-based mailroom has all these advantages. Many of the usual business processes are rapidly evolving due to cloud-based technologies, and DocuSend is here to help you optimize your business mailing to save you time and improve the company's bottom line. If you’re new to using a service to print and mail your customer documents, give us a try today.