Mail PDFs Online

DocuSend is at the forefront of transforming how we distribute essential documents with the help of PDF technology, as it enables even small businesses to benefit from an automated process.

That’s because it offers a solution without minimums for uploaded documents, user agreements, monthly charges, sign up fees, or software purchases. It’s always there online, so anyone can just go to the website and upload their PDFs to be printed and sent out by USPS whenever they need to. The steps are easy:

Print your preaddressed documents to PDF with any convenient software and upload your files.

• 1. Users can upload their PDF documents from their desktops directly on the DocuSend website. (You can upload merged or individual documents.)
• 2. After the upload, the program will prompt you to select the area where the mailing address is located so that it can be retrieved.
• 3. Add the file to the shopping cart, review and pay online. When it’s done, select the payment method that is most convenient for you.

(If a file is not paid, we will not mail it – this is a nice way to try DocuSend’s upload process.)

Customize Postal and Printing Options

• Customize your printing options. Users have the flexibility to select paper type, ink color, one-or two-sided printing, and also add a remittance envelope and/or a generic promotional flyer to each piece.
• Select your mailing preferences. You can choose the ways your mail will be distributed: First Class, Certified, or via DocuSend’s secure email solution that uses encrypted links instead of attachments.
• Take advantage of free document tracking and storage. Users can track the status of their document in their personal Report Portal from the moment it is passed to the USPS until it gets to the final postal facility, the facility from which it is delivered by the carrier. Your personal portal is a space where you can review reports on your mailing activity for the last six months, and even resend the documents via USPS or send them again as an email.

Check our home page to see other options available. Or if you need any special customization, contact us at customersupport@docusend.biz and the team will be happy to help you.

Now you can be anywhere and send real paper mail via USPS online using just your computer and an internet connection. That’s right – no buying stamps, envelopes, paper, printer, and toner. Our specialized service does everything for you. All you need to do is print your documents as PDF files.

Benefits of mailing PDF documents online compared to handling paper:

• 1. Time Efficiency: The entire process, from uploading the PDF to mailing, is expedited, saving valuable time for businesses and individuals. Uploading files online is very fast and requires minimum effort.
• 2. Cost Savings: Using an online service provides cost-effective solutions compared to traditional mailing, as well as offering advantageous bulk prices, making the total expense as little as half the usual.
• 3. Environmental Responsibility: A specialized service sends a whole truckload at a time to the postal facility, which contributes to environmental preservation by reducing each mailer’s use of transport to the post office. All those saved trips really add up!
• 4. Professional Presentation: Today’s high-tech printing and mailing methods ensure the professional quality of documents, making a positive impression on recipients.
• 5. Scalability: Whether it's a single document or a large-scale mailing campaign, a pay-as-you-go print-to-mail provider can accommodate varying needs.
• 6. No Inventory Management: When you choose to mail PDFs online, you eliminate the need for owning and maintaining inventory and remove the hassle of keeping stacks of envelopes, paper, and stamps on hand. With digital document mailing, there's never a risk of running out of ink or other supplies.
• 7. Enhanced Security: You may think, OK, but why can’t I just email the PDFs as attachments? If your recipient’s inbox is overflooded, your document can be skipped. Besides, in an age when cyberattacks are on the rise, businesses and individuals should consider the security risk associated with sending sensitive documents as attachments. Distributing financial documents as paper mail via a cloud-based platform ensures secure billing. The USPS is a trusted partner, protected by many federal laws.

What makes sending a PDF preferable? Here is a simple explanation.

The acronym PDF stands for Portable Document Format. Just like the name implies, this technology makes the document’s formatting portable, that is, it allows sharing documents in a way that preserves their formatting and appearance across different devices and platforms. When you create a PDF, you can be confident that the recipient will see the text and images exactly as you intended, regardless of the software or device the document is viewed with. In this format, documents can easily be shared in various ways, from email attachments to cloud-based platforms. It’s a versatile and widely supported format for a broad range of document-related tasks. It allows sharing of electronic documents, reports, presentations, manuals, and ebooks, or, in case you need to print something out, it is the preferred format for high-quality printing. Professional printing services work with PDF files because they maintain the layout, fonts, and graphics just as intended.

The Special Mission of Document Sharing Transformation

One of the primary purposes of PDF was very noble: to reduce the reliance on paper and its growing usage, as well as the manual work associated with physical documents. The nineties were a time when the business world was still inundated with physical paperwork, and there was a clear need for a universal, platform-independent format for document exchange. One of the challenges was that different platforms and software were not interconnectable. In the early 1990s, Adobe Systems started to develop a solution. The first version of PDF was introduced in 1993. It wasn’t the only possible format at that time – it had a number of competitors, and its adaptation wasn’t as fast and seamless as one might think. The early version was slow and had several limitations, and at one point, the Adobe board of directors even considered stopping its development because it didn’t find high demand. But with time, the technology continued to advance, new features and specifications were added, and PDF eventually became a universally recognized format for electronic documents. It changed its status from Adobe’s proprietary format to open standard in 2008. Now, to create and work with PDF files, you can use various software tools besides Adobe Acrobat, such as CutePDF and doPDF.

Electronic file sharing eliminated the need to print physical copies, saving companies and individuals both time and resources. However, the future has opened up even greater potential and some new application possibilities for this technology. Automated USPS mailing is one of them: the way we handle our mail can completely change.

Conclusion

The emergence of PDF technology not only streamlined the sharing of documents electronically, it is also reshaping the way we interact with paper-based communication. The convenience of being able to send documents to be printed out and delivered via USPS online cannot be overstated. It’s one more important step toward a more efficient and interconnected future.

So if you, like most people, don’t find monotonous manual mailing pleasant, PDFs and automation become your trusted allies in conquering it. And if you are a business with a growing postal volume, it’s just a life-changing experience.